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April 9, 2024

Calendarizing: The New Principal’s Superpower – 5 Reasons to Calendarize

As a new principal, stepping into the leadership role of a school can feel like embarking on a journey with countless twists and turns. With so many responsibilities vying for your attention, it’s easy to become overwhelmed and lose sight of your priorities. However, there’s one tool that can serve as your guiding light through the complexities of school management: calendarizing.

1. Strategic Alignment

Just as a professional sports team needs a coach to win a championship, a school needs a principal to chart its course toward success. Calendarizing empowers you to align your actions with the strategic goals of the school. By mapping out important events, deadlines, and initiatives on your calendar, you ensure that every decision you make contributes to the overall vision and mission of the school. Whether it’s scheduling faculty meetings to discuss curriculum improvements or planning community outreach events to foster parental engagement, your calendar becomes a blueprint for achieving long-term success.

2. Time Management

Time is a precious commodity for any school leader, and effective time management is essential for success. Calendarizing allows you to make the most of your limited time by prioritizing tasks and allocating resources strategically. By breaking down your goals into manageable chunks and scheduling dedicated time slots for each task, you can ensure that nothing falls through the cracks. Whether it’s conducting classroom observations, meeting with teachers to provide feedback, or reviewing scholar performance data, your calendar becomes your ally in maximizing productivity and minimizing procrastination.

3. Organizational Efficiency

Schools are busy places. Chaos can easily ensue without proper organization. Calendarizing enables you to maintain order and efficiency within your school by ensuring that everyone is on the same page. By sharing your calendar with key stakeholders, such as teachers, staff, and parents, you create transparency and accountability across the organization. Whether it’s scheduling professional development workshops, planning parent-teacher conferences, or coordinating extracurricular activities, your calendar becomes a central hub for communication and collaboration.

4. Work-Life Balance

As a new principal, it’s all too easy to let work consume your life, leaving little time for personal pursuits and self-care. However, neglecting your well-being can lead to burnout and diminish your effectiveness as a leader. Calendarizing helps you strike a balance between professional obligations and personal priorities. By scheduling dedicated time for family, hobbies, and relaxation, you ensure that you recharge your batteries and avoid the pitfalls of overwork. Whether it’s blocking off evenings for quality time with loved ones or reserving weekends for activities that bring you joy, your calendar becomes a tool for nurturing both your professional and personal growth.

5. Proactive Leadership

Proactive leadership is crucial for anticipating challenges and seizing opportunities, especially as a new principal. Calendarizing empowers you to take a proactive approach to school management by staying ahead of the curve. By forecasting upcoming events, identifying potential obstacles, and planning contingencies, you position yourself as a strategic thinker and problem-solver. Whether it’s anticipating staffing needs for the upcoming school year, preparing for standardized testing, or implementing new technology initiatives, your calendar becomes a roadmap for proactive decision-making and continuous improvement.


There is no busy like “new principal busy.”  However, by embracing the power of calendarizing, you can transform these challenges into opportunities for growth and success. By strategically aligning your actions, managing your time effectively, promoting organizational efficiency, maintaining work-life balance, and exercising proactive leadership, you can harness the full potential of calendarizing as your superpower. So, as you embark on your journey as a new principal, remember: with the right tools and mindset, and a system for personal and professional management: anything is possible. Calendarize your path to success, and watch as your school thrives under your leadership.


About the Author

Dr. Chara N. Willaford, Ed.D., aka “Dr. Chara”, is the founder and CEO of Be Your Best Yet Coaching and Consulting, boasting over 25 years of experience in education. Specializing in school turnarounds, principal pipeline development, leadership training, coaching, mentoring and development, Dr. Chara is dedicated to empowering school leaders to foster thriving educational environments. Her mission is fueled by a belief in the transformative power of leadership and a commitment to shaping the future of education.  Dr. Chara is also the author of the forthcoming book, From Assistant Principal to CEO: 10 Tenets to Empower New Principals to Successfully Transition, Lead with Strategic Vision, and Shape a Thriving School.

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